Breaking Down The Distance: Tips for Effectively Communicating with Remote Teams

remote team collaboration

In today’s business environment, remote team communication is becoming increasingly important as more and more companies adopt remote working as a way of doing business. Communicating with virtual employees can be challenging, but it is essential to ensure that they are engaged, productive, and aligned with the company’s goals and values.

In this blog post, we will discuss some tips for effectively communicating with remote teams, from choosing the right communication tools to nurturing team relationships.

remote team collaboration

The Rise of Remote Teams

Remote working has been on the rise for several years, but it has become more widespread since the COVID-19 pandemic began. According to a study by Owl Labs, 31% of companies reported that they worked remotely before the pandemic, and that number increased to 62% after the pandemic. Additionally, the hybrid model is predicted to continue growing from 24% in 2021 to 81% in 2024, after the pandemic is over.

It is clear that remote teams are here to stay, and companies need to adjust their communication strategies to ensure that they are effectively connecting with virtual employees. Failure to do so could lead to disengaged employees, reduced productivity, and ultimately, lost revenue.

Importance of Communication With Virtual Employees

Connecting with virtual employees is more important than ever before, and it is vital to ensure that they feel engaged and valued. According to a study by the Harvard Business Review, remote workers are more likely to feel disengaged from their work and their colleagues than in-person workers. This feeling of isolation can lead to lower productivity, reduced job satisfaction, and higher turnover rates.

Keeping virtual employees engaged requires a different approach to communication. It is essential to use different communication tools and techniques to ensure that virtual employees feel connected to their colleagues and the company.

Understanding the unique communication and collaboration styles of each team member is crucial in improving team communication.

Personalysis is the most comprehensive personality tool on the market. Our assessment helps you gain insight into each team member’s unique strengths and preferences, you can tailor your communication and management strategies to suit their needs. This personalized approach can help team members feel more valued and engaged, even when working remotely. 

When employees feel understood and appreciated, they are more likely to be productive, motivated, and committed to their work. Personalysis can provide a deeper level of understanding and help you build stronger relationships with your team members, which is especially important when managing a remote team.

Companies should invest in tools that enable real-time communication and collaboration, such as video conferencing software and collaboration platforms.

Additionally, it is crucial to keep virtual employees informed about company news and developments and to encourage them to participate in company activities and events.

Create Communication Guidelines

Communication guidelines are a must for ensuring that all employees are on the same page when it comes to remote team communication. Guidelines should outline the best practices for inter-communication, including when to use different communication channels, how to handle miscommunication, and how to ensure that everyone is staying informed and engaged. 

For virtual teams, it is crucial to update communication guidelines to ensure that they reflect the unique challenges of remote work. Guidelines should provide specific guidance on how to use different communication tools effectively and how to ensure that virtual employees are included in all team activities and discussions.

Take into account the diverse communication preferences of your team members when establishing regular check-ins for your virtual team. Recognize that each individual has their own unique communication style, and the Personalysis Assessment can provide valuable insights in this regard. Some team members may thrive on frequent interactions and enjoy more engagement with colleagues, while others may prefer a direct and straightforward approach. Additionally, some individuals may be more reserved in their communication style. By understanding and respecting these differences, you can promote effective communication within your team.

Provide Clear Instructions

Providing clear and concise instructions ensures that tasks are completed accurately and on time. When communicating with virtual team members, it is important to simplify communication to avoid confusion and misunderstanding.

Here are some tips to help you provide clear instructions to your virtual team:

  1. Be clear and concise in your communication. Avoid using jargon, acronyms, or technical terms that may not be familiar to everyone.
  2. Use visual aids such as screenshots, diagrams, and videos to demonstrate what needs to be done. This can be particularly helpful when working on complex tasks.
  3. Ask for feedback to ensure your instructions are understood. Encourage questions and clarify any misunderstandings.
  4. Follow up to ensure that tasks are completed on time and to the required standard.
  5. Use collaboration tools such as task management software or project management tools to track progress and provide feedback.

This collaborative approach can ensure that tasks are completed accurately and on time, reducing the risk o

Nurture Team Relationships

When working with remote teams, it’s important to have clear metrics and goals in place to track progress. This can help ensure that everyone is working towards the same objectives and can help keep the team aligned. Setting clear expectations and deadlines can also help provide a sense of structure and accountability for remote employees.

To effectively monitor progress, it’s important to use the right tools and processes. Project management tools like Trello and Asana can help track tasks and deadlines, while video conferencing tools like Zoom or Skype can be used for regular check-ins and updates. In addition, collaboration platforms like Slack or Microsoft Teams can be used to facilitate communication and file sharing.

Celebrating achievements is also crucial for maintaining team morale and motivation. Remote teams may not have the same opportunities for in-person celebrations, so it’s important to find creative ways to recognize and reward accomplishments. This can include virtual celebrations, such as a group chat or video call to acknowledge a job well done, or sending a gift or personalized note to a team member to show appreciation.

When the leadership team implements these strategies, remote teams can build a sense of community and shared purpose. This can help promote collaboration and teamwork, even when team members are physically dispersed.

Remote and Hybrid Teams Are Growing

Over the past few years, remote and hybrid teams have experienced significant growth. According to a survey by Buffer, 98% of respondents stated that they would like to work remotely at least some of the time for the rest of their careers. In addition, the COVID-19 pandemic has accelerated the adoption of remote and hybrid work arrangements, as many companies were forced to shift to remote work to comply with social distancing guidelines.

As remote and hybrid teams continue to grow, it’s essential to develop effective communication strategies to support these arrangements. This includes choosing

the right communication tools, establishing clear communication guidelines, scheduling regular check-ins, providing clear instructions, and nurturing team relationships. By implementing these strategies, remote teams can promote collaboration, productivity, and team cohesion.

Establish Better Team Communication With the Personalysis Assessment

Collaboration and communication are essential for building strong and productive remote teams. When your organization understands the unique challenges of remote team communication, you can choose the right tools and processes to connect with virtual employees such as establishing clear communication guidelines and scheduling regular check-ins.

At Personalysis, we provide a unique perspective on personality that can help you understand your team members’ communication styles and preferences. By using our assessment tools, you can gain a deeper understanding of your team’s strengths and weaknesses, and develop more effective communication strategies.

If you’re looking to improve your team’s communication and collaboration, consider using Personalysis assessment and collaboration tools. Visit our teamwork page to learn more about our team collaboration tools and start building a more productive and connected remote team today.


Contact us to see how we can help you, your team, or your organization reach full potential.

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